Learn about integrating SharePoint and Documentum to support the growing needs of your organizations content. Topic covered will be best practices around MOSS 2007 and Documentum Implementations as well as integration strategies between the two platforms. Webinar will include a live demo featuring Integration capabilities leveraging both Documentum and SharePoint and a Q&A session.

Space is limited so please register today!

Register for a session now by clicking a date below:

HOPKINTON, Mass., Jan. 14 /PRNewswire/ — EMC® Corporation , the world leader in information infrastructure solutions, today announced that Forrester Research has positioned the EMC Documentum® ECM suite a Leader in the enterprise content management (ECM) market.

The November 2009 report of “The Forrester Wave(TM): Enterprise Content Management Suites, Q4 2009″ states that “EMC continues to build on its ECM suite leadership, with a broad range of capabilities and strengths in document management, document imaging and capture and records management. The vendor continues to make significant advances with focus on development and deployment acceleration, integration enhancements to third-party applications and UI improvements.”

“We are pleased that Forrester recognized our position as a leader in the ECM market,” said Whitney Tidmarsh, Chief Marketing Officer, Content Management and Archiving Division at EMC. “EMC’s placement in the Forrester Wave report for ECM reflects the breadth, depth and ongoing innovations in Documentum. And because of these innovations, EMC continues to advance and be a leader in the ECM industry.”

According to Forrester, investments in ECM remain a priority for organizations and buyers of ECM software:

– Long for leaner, more agile solutions;
– Get frustrated with gaps in solution delivery;
– Increasingly want to integrate SharePoint with other systems;
– Show more interest in collaboration functionality;
– Need more transparency in the content contribution process.

The introduction of the EMC Documentum xCelerated Composition Platform (xCP) is a major leap forward in the rapid delivery of what the market refers to as “contextual applications.” With Documentum xCP, system integrators, independent software vendors and internal IT developers can rapidly build and deploy case processing solutions at a lower cost and with fewer resources. Case processing addresses complex patterns of work found in the majority of business operations by orchestrating how people collaborate and use information to make decisions. Designed to reduce project complexity and risk, Documentum xCP is an applications composition platform that provides fully integrated technologies, development and deployment tools as well as application accelerators with a focus on configuration versus coding. Booz Allen Hamilton, winner of the xCP Designer’s Challenge, was able to build a government case-processing application in eight days using Documentum xCP.

Documentum delivers a holistic solutions approach to ECM with core functionalities that include document management, business process management, records management, retention management, collaboration, Web content management and digital asset management. Unlike with other ECM solutions, customers can further extend Documentum and meet their end-to-end ECM needs by leveraging EMC Captiva® for enterprise capture, EMC Documentum CenterStage(TM) for secure extended collaboration, EMC Document Sciences® for customer communications management and EMC SourceOne(TM) for information governance.

In October, EMC introduced new solutions that enable customers to further leverage and extend the value of their Microsoft SharePoint Server deployments. The solutions provide SharePoint customers with seamless integration to Documentum for improved content aggregation, operational performance and compliance, to Captiva for converting paper documents into intelligent content and to EMC SourceOne for executing legal discovery searches and holds.

The recently-announced EMC My Documentum family allows everyone in the organization to utilize ECM functionalities directly from common desktop applications such as Microsoft Outlook, Microsoft Windows Explorer and Microsoft SharePoint. With the My Documentum family, all business-critical information is accessible, controlled and archived for governance and compliance requirements without the user having to leave their everyday application.

To obtain a free copy of the report, please visit http://www.emc.com/forresterecm.

About EMC

EMC Corporation is the world’s leading developer and provider of information infrastructure technology and solutions that enable organizations of all sizes to transform the way they compete and create value from their information. Information about EMC’s products and services can be found at http://www.emc.com/.

EMC, Documentum, Captiva and Document Sciences are registered trademarks of EMC Corporation. CenterStage and EMC SourceOne are trademarks of EMC Corporation. All other trademarks are the property of their respective owners.

Copyright 2008 PR Newswire. All Rights Reserved

• Do feel this is a real problem in most organization?
• What are some of the strategies you are employing to meet this challenge?
• What are your thoughts with some of the offerings on the market, have they been successful in  your organization?
• Feedback and comments?

Gartner Provides Advice on the eDiscovery Vendor Landscape

Full Article: http://www.cmswire.com/cms/enterprise-cms/gartner-provides-advice-on-the-ediscovery-vendor-landscape-006339.php

By DAVID ROE | Published Jan 8, 2010

ead workshops with our customers brining key people in the business together to document the various requirements across the various organizational units. From those discussions we then filter that up to management and key executives to align those requirements around the strategic goals of the organization. Finally, we create a roadmap outlining the steps needed to achieve those goals while meeting the requirements of the individual business units.

For customers who already have a Document Management or ECM solution in place we will review the existing solution and benchmark it against the industry standards. Through the process we will address both technical issues such as performance and accommodating growth as well as changing business requirements and compliance issues. The final assessment includes a gap analysis, infrastructure recommendations, upgrade path, and a road map to continue to improve capabilities.

Content Application Systems is offering this program up to March 1^st 2009.

sales@capps-llc.com | 305-609-7692 | 954-769-0066

Promotion Code: CAPPS-BLOG

Our products include Case Management, Accounts Payable, Human Resources, Engineering, Construction, and Contracts Management solutions built using  industry leading platforms. We offer more then just scan and retrieve, but complete end to end  products for every aspect of your business.

We are more then just a solutions provider. With relationships with all of our vendors we can negotiate very attractive pricing. Also, we offer hosted solutions and software as a service model.

Some of the products we offer include:

• SharePoint
• Documentum
• Source One
• Drupal
• Documentum, ApplicationXtender and SharePoint Migratation Tools

Contact us today! sales@capps-llc.com or 305-609-7692. Mention our website and recieve 10% of any consulting engagement.

Documentum Platform Architecture

Establish a comprehensive, extensible, open, scalable, secure, and unified foundation for your content management applications.

Enterprise Class Infrastructure 

Documentum Client Infrastructure 

Unified Architecture 

Documentum Server Fundamentals

Gain the core content management functionality to support other EMC Documentum content management products.

Documentum Administrator 

Documentum Content Server 

Documentum Content Server OEM Edition 

Documentum Core Content Services 

Documentum High-Volume Server 

Whitepaper: Managing Access to Content Across a Distributed Enterprise: Strategies for Improving Content Infrastructure in a Global Enterprise

Documentum Platform Extensions

Expand the functionality of the Documentum content management platform for any of your content application needs.

Documentum Archive Services for Reports 

Documentum Archive Services for SAP 

Documentum Archive Services for SAP ILM 

Documentum Archive Services for SharePoint 

Documentum Content Intelligence Services 

Documentum Content Transformation Services 

Documentum Federated Search Services 

Documentum IRM Services 

Documentum Process Services for SAP 

Documentum Process Suite 

Documentum Retention Policy Services 

Documentum Developer Tools

Build and customize content applications quickly and easily, leveraging the EMC Documentum unified content platform.

Documentum Composer 

Documentum Developer Components 

Documentum Applications and Clients

Help end-users to get their jobs done—with their preferred content applications.

Documentum CenterStage 

Documentum Client for Lotus Notes 

My Documentum for Microsoft Outlook 

Documentum Collaborative Services 

Documentum Content Services for SAP 

Documentum Content Services for SAP CRM 

My Documentum for Microsoft SharePoint 

Documentum Digital Asset Manager 

Documentum Discovery Manager 

Documentum eRoom 

Documentum Records Manager 

Documentum Submission Manager 

Documentum Web Publisher 

Documentum Webtop 

Need help? Considering bringing in outside assistance?

Contact Us today.  Mention our Blog and receive a 10% discount on professional services.

sales@capps-llc.com | 305-609-7692

The Documentum Business Object Framework, known as BOF, provides an object oriented framework that support reusable business logic, leveraging standard development tools such a .NET and J2EE. BOF is a very powerful tool for extending Documentum around any business requirement.

There is a great tutorial here {https://community.emc.com/docs/DOC-4360} on the EMC Community Network site.

Enterprise Content Management

Enterprise Content Management is a rich set of lifecycles and security around content.  Content management has several stakeholders: Content Creator: Creates a new document, or new version of an existing document and wants to let the world know that the new content exists.  However, the content creator wants to update only location with the new content, and have the content pushed out to all sources.  The Content Creator also wants to create security around content so that only relevant viewers will see it. Content Producer:  Generally, needs to leverage the latest content and show it to a customer.  The content producer must know where to go to find the latest information, and make it public.  The content producer only sees wht they have permission to see. Corporate IT:  Wants to enforce lifecycle rules around content, including where it is stored, who can see it, and what happens to the content when it is retired.  Should it be saved for several years?  Can we throw it?   The Documentum Content Management is a set of technologies that allow for the lifecycle of digital information to be managed.  An example of this lifecycle includes:   Creation of a document Editing a document Setting permissions around who can view documents Putting documents into workflows Managing different versions of documents Archiving documents for historical context Deleting documents Collaboration with other experts Any type of unstructured content can be stored within a Content Manager.  Examples include:   Text documents (MS Word, PDF, etc) Spreadsheets Pictures XML Files Web pages Video IM chats Audio Email

Architectural Overview

At its core, the Documentum Content Server is a platform that offers many levels of services and tools to build applications.  A high-level overviews of those services are shown in Figure 1.  Figure 1 – Overview of Documentum Documentum Architechture Overview   The content server itself is a three tier architecture, as show in Figure 2.  A database is used to store metadata about the content stored within the content server.  For the Documentum Developer Edition (DDE), a SQL backend is used. The second layer is the application server layer.  The content manager runs on any standard enterprise ready application server. The third layer is the content server itself.  You will learn more about the content server in this document. The Content Server layer consists of: repository services (web services), security services, other Documentum solution services, search and other services. Users can use Documentum’s UI or create their own applications with Documentum’s tools.

The Documentum Repository

The high-level description of how Documentum works, above, showed the relationship of Documentum to various components.  But the following diagram, Figure 3, demonstrates how the Documentum Repository incorporates various features. Content Files:  A file store contains the content assets RDBMS: Contains attribute tables that store the meta-data about the content Full-text Indexes: To allow for searching through the content files Directory Services: To integrate with an external LDAP, or run basic authentication.   Repository Structure

Content Objects

The Documentum platform defines repository content as objects. (Content objects may consist of a collection of objects.) Objects comprise three parts:  Content assets or source data represent the core information stored in its native format. Content attributes or metadata describe the content assets with descriptors such as keywords, owner, version, links, and creation date. Methods or operations are the instructions to be performed on the content assets, such as transform, notify, and display. A content object’s set of attributes and set of methods are configurable and extensible. Using Documentum development tools, developers can create new object types that behave exactly as dictated by specific business needs. Furthermore, content attributes characterize the relationships among the stored content objects. The repository organizes content around its metadata; users and applications use the metadata to interact with and retrieve relevant content.

Security

Core security is provided by EMC Documentum Content Server; additional security can be added via Trusted Content Services and Information Rights Management Services. The core security services include:  Authentication Authorization Auditing   Each fulfills a unique function within an organization’s security architecture. First, the Documentum platform builds on the underlying enterprise-wide security infrastructure to authenticate access to the repository. Next, the platform manages access control lists (ACLs) to authorize access to content stored within the repository. Any activity can be audited using flexible auditing tools, with an audit trail stored in the repository. The platform can then encrypt all communications between the content server and other systems such as clients, web-based applications, and directory servers.

Core Content Services

The Core Content Services provide the fundamental capabilities for accessing and storing repository content. These include library services, workflow services, lifecycle services, XML services, Enterprise Content Integration Services, Content Transformation Services, Content Intelligence Services, and Site Caching Services.

Library Services

Library Services manage content in three ways:   Check-in/check-out (or locking) capabilities ensure users with editing privileges do not overwrite one another’s versions or make incompatible updates. For example, when one person is editing a document, another person cannot overwrite their edits. Versioning capabilities track the multiple versions of documents or other content objects, and provide the ability to revert to prior versions as required. For example, the repository can maintain multiple versions of a set of web pages, and revert to a version from a prior date when needed. Basic renditioning capabilities maintain alternative representations of documents or other content objects in their different formats, resolutions, or natural languages. The Documentum platform can automatically generate renditions through embedded converters and maintain the relationship between the original object and its renditions, ensuring the object’s integrity and enabling users to manage renditions individually or collectively. For example, content initially authored as a Microsoft Word document can be rendered as a fixed formatted Adobe Acrobat PDF file, or an HTML formatted web page with associated embedded image files.   Library services, in turn, rely on an extensive set of security services to determine how users or applications are authenticated and authorized to access repository content.

Workflow

The Documentum workflow automates business activities and policies for repository content. A workflow is defined by a model, the sequence of steps that comprise the process, and the actions that must occur at each step. A workflow can describe a simple or complex process; it can be serial, with activities occurring one after another, or parallel, with all activities occurring simultaneously; and it can combine serial and parallel activities. Because an object’s workflow state is defined by a set of content attributes attached to the object, it travels with the object.  Process Management Overview For example, a press release workflow might require an approval process involving five people and seven serial steps. The Documentum platform persistently manages the state of multiple instances of each workflow—often hundreds or thousands of instances—by storing workflow objects in the Documentum repository. Similarly, workflow templates (definitions) are stored as repository objects so various services, such as security, versioning, and retention, can be applied.   Case Management Overview

Lifecycle

The Documentum platform defines, maps, and implements flexible content lifecycle rules according to the business policies established by the enterprise.Like workflow, an object’s lifecycle state is defined by a set of content attributes attached to the object, so it also travels with the object. But instead of being defined by a flexible workflow model, lifecycle services are defined by a set of business policies or business rules. While a workflow routes a document among various users and automatic tasks, lifecycles define the business rules for changes that apply to content as it moves through predefined stages (such as “draft,” “in review,” “active,” and “obsolete”). As you might expect, unlike workflow, each content object has only a single lifecycle.Lifecycle services automate the lifecycle policies of repository content. These services assign a lifecycle stage to the content object, and then manage the object’s transition from one stage to another. An organization can extend the lifecycle stages to encompass its own operating policies  Lifecycle and Retention Policies

XML Services

The Documentum platform provides XML services for managing XML documents in their native format within the Documentum repository. The platform provides the ability to automatically parse, validate, transform, map, and store imported XML documents. It also supports XML applications that directly store XML-tagged content to (and manage the content within) the Documentum repository.XML services provide several features that are essential for managing XML documents in their native format: XML content validation, automatic attribute population, XML link management, XML componentization, and XQuery. Documentum also provides XML Transformation services for XML, as discussed below (see Content Transformation Services). XML Services Overview

Enterprise Content Services

The Documentum platform includes technologies and services to integrate, access, and query content beyond the information stored within a Documentum repository. These federated search services are based on an Enterprise Content Integration Services (ECI) technology leveraging a framework of adapters for various internal and external repositories. Federated search is useful when interacting with information stored in third-party (non-Documentum) repositories and external websites.

Content Transformation Services

Documentum provides a framework and a suite of Content Transformation Services (CTS) for changing various kinds of content—such as documents, photos, video, and medical images—into different formats and resolutions. The CTS framework provide common administration, configuration and customizations of the various transformations.  CTS services include: content analysis, metadata extraction, and thumb nailing for rich media content types to name a few. Transformations can occur synchronously or asynchronously.

Content Intelligent Services

Content Intelligence Services (CIS) analyze the text within documents and other content objects, automatically classifying the content assets; put another way, CIS determines what the text is about. The results of the classification can be used to automatically populate the content metadata or to map the content assets into a taxonomy.CIS uses linguistic algorithms to analyze content, utilizing content-related terms, keywords, and attributes related to the information domain of an enterprise. CIS aggregates content from disparate sources, runs it through a parser, and uses three engines to analyze the resulting text.  The three analysis engines include: Information Extraction Engine—Extracts tags, content properties, and text from the parsed content and generates metadata; is itself further refined by the other two engines. Conceptual Classification Engine—Relates the parsed content to predetermined categories or conceptual taxonomies. Semantic Analysis Engine—Analyzes the content based on enterprise-specific taxonomies or other semantic considerations. CIS produces a list of concepts contained within the set of documents or other content objects. These concepts can improve search accuracy as well as provide the ability to automatically categorize the repository

Site Caching Services

Site Caching Services provides the replication of content to caching and delivery services in a run-time web infrastructure (including web server farms, enterprise portals, and application servers). Site Caching Services connects the source repository with a target distribution environment, and supports both one-way publishing and two-way user interactions. These services thus offer the flexibility, reliability, and scalability for publishing static, dynamic, and interactive content to disparate delivery environments. These services can also capture, ingest, and manage user-generated content.

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Many customers face challenges with  managing SharePoint content (unstructured data) as the documents and files are stored in the SharePoint SQL database. For organzations that manage large files such as CAD, marketing, video, audio, and other large documents this can provide scalability and performance issue while greatly increasing infrastructure and support costs. The SharePoint connector stores content in a single instance in the Documentum repository leveraging your current storage infrastructure. (SAN, NAS, Direct Attached etc)

The Sharepoint Services provides the ability to centrally store and manage content in a secure environment while leverage retention policies, audit trails, and records management. Further more in allows organzations to quickly scale their SharePoint environments by simply adding storage as opposed to costly and upgrades to thierr SQL infrastructure.

More information on EMC’s Documentum Respository Services can be found below.

Content Application Systems is a EMC Velocity Partner and Microsoft Gold Partner speclizing in Enterprise Content Management. Our team includes Microsoft Certified Systems Engineers and EMC Certified Professional. We are available to answer any questions you may have. Please contact Shane McIntyre at shane.mcintyre@capps-llc.com or 305-609-7692